Fully-funded short course promotion (2022) – Student FAQ

We have compiled answers for a number of key questions that you might have regarding the fully-funded short course promotion (promotional period: Terms 1-3, 2022). For more information, please check the Terms and Conditions for this promotion.

APPLICATION PROCESS FAQ

1.1 Which courses are included in the Fully-Funded short course promotion for 2022?

Graduate Certificate in Business Analytics
Graduate Certificate in Digital Business Technologies
Graduate Certificate in Business
Graduate Certificate in Accounting
Graduate Certificate in Financial Technology Management
Undergraduate Certificate in Accounting
Undergraduate Certificate in Business

Please note that this FAQ and the Terms and Conditions apply ONLY to the courses above.

1.2 What is a ‘short course?’

A short course is simply a course that takes less time to complete than a traditional bachelor’s or master’s course. The Commonwealth-supported short courses being offered by IMC are either graduate certificates or undergraduate certificates. They take 1 term of full-time study to complete and are made up of 4 subjects.

1.3 How long will my short course take to complete?

Please visit our key dates page.
If you apply for a Commonwealth supported short course place, our Undergraduate and Graduate Certificates must be completed over 1 term of full-time study.

1.4 Are the short courses accredited?

The short courses are accredited to Australian higher education standards and fall under the Australian Qualifications Framework (AQF).

1.5 Should I submit my application directly to IMC?

Yes, if you are applying for a position in our fully-funded short courses in 2022 you can apply directly via our online application portal here. Alternatively, you may submit an expression of interest if you’re interested but not ready to apply just yet.

1.6 Are the short courses delivered online?

To ensure the health and wellbeing of our students, all classes will be delivered online. We will continue to monitor the situation and advise students when classes resume on campus. We expect to meet all our students on campus soon. The option to study online will remain available to students for the duration of the promotion.

1.7 What is a ‘fully-funded short course’?

Fully-funded short course places are Commonwealth supported. This means that the Australian government will contribute to part of the cost of your education. Eligible students who enrol in short courses contained within this promotion will not be required to pay any tuition or enrolment fees to IMC subject to the Terms and Conditions of this offer. For more information, please refer to the ‘Financial’ section of the FAQ’s below and question 1.7.

1.8 When does this promotion end?

Fully-funded Commonwealth supported places are only available for students who enrol on a full-time basis commencing in Term 3, 2022.
The offer of full-funded short course places is not available for any units of study undertaken after Term 3, 2022.

1.9 Who can apply for a place in a fully-funded short course in 2022?

Applicants to the fully-funded short course promotion in 2022 must fulfil the standard eligibility requirements of the course they are applying for. That means you must have one of the following to apply for a place in any of the graduate certificates:

An Australian bachelor's degree (or equivalent qualification, including an overseas qualification); or
Completion of IMC Postgraduate Preparation Program; or
Three years of relevant work experience

When applying for a place in any of our undergraduate certificates, you require:

Completion of the NSW Higher School Certificate, or its overseas equivalent.

Applicants with overseas qualifications need to provide evidence of English language proficiency. Please refer to the ‘English Language Requirements’ section on the course information page of your preferred course.
The fully-funded short course offer is only available to domestic students. This includes

an Australian citizen (including dual citizens); or
a New Zealand citizen (including dual citizens); or
an Australian permanent resident; or
a holder of an Australian permanent humanitarian visa.

1.10 What information and documents do I need for enrolment?

To enrol for a place in a fully-funded short course in 2022, you will need to prove your status as a domestic student as well as your eligibility for the course. The following documents or items may be requested:

Your Australian passport or proof of permanent residency
For Undergraduate Certificates: Proof of your completion of the NSW Higher School Certificate or its overseas equivalent
For Graduate Certificates: Proof of your undergraduate qualification OR IMC Postgraduate Preparation Program completion certificate, OR proof of 3 years of relevant work experience
Proof of English proficiency if your academic qualification was completed overseas (see question 1.16 for more information)
A CHESSN (Commonwealth Higher Education Student Support Number), which you may have from previous study as a Commonwealth supported student.
If you do not have a CHESSN, you will need to use your existing USI (Unique Student Identifier) or create a new one. Detailed information on the USI can be found on our website.
An eCAF (Request for Commonwealth Assistance form). Completing an eCAF is part of accepting a Commonwealth supported place and can be done online. You will be asked to complete and submit your eCAF as part of your acceptance process after we send you an offer letter. Access to the eCAF online system will be sent to you through email with a Passkey. It is important to note that you must complete this form to be eligible for Commonwealth support and it must be submitted before the census date of your enrolment. Otherwise, your eligibility as a Commonwealth-supported student will be revoked.
Your Tax File Number (TFN), which you need for any Commonwealth loan.

1.11 Am I eligible for Recognition of Prior Learning (RPL)/credit transfer/exemptions?

Recognition of Prior Learning is available for students participating in the fully-funded and short course promotion and will be assessed in line with IMC’s RPL policy. The policy can be viewed at IMC’s Policy Register.

1.12 Can I add or swap subjects?

If you are studying full-time, you cannot add subjects. You can swap subjects before the Enrolment Deadline for each Teaching Period via the Student Portal.
If you are studying part-time, you can only add or swap subjects before the Enrolment Deadline for each Teaching Period via the Student Portal.
Please note that you can only add or swap subjects that are included as core or elective units in your particular course.

1.13 Can I withdraw from my course or specific units?

You may apply for withdrawal from studies before or after the census date. Please be aware that withdrawal post-census may incur a financial penalty and/or an academic penalty (your grades will be recorded as ‘Fail Withdrawal’ or ‘Withdrawal’ on the transcript). Please see question 2.8 in the ‘Financial’ section below for more information on financial penalties that may occur.
If you would like to withdraw from a unit(s) before the census date, please use the Student Portal. If you would like to withdraw from units after the census date, please complete the Application for Withdrawal of Course/Units Form and send it to the Academic Office (as@imc.edu.au). An academic and financial penalty may occur if an application is submitted after the census date.
If you would like to withdraw from your course, you need to complete the Application for Withdrawal of Course/Units Form and send it to Student Services (studentservices@imc.edu.au). An interview and counselling process will be arranged.
Please visit the Student Services Office or email studentservices@imc.edu.au for further information.
If you have successfully enrolled in a fully-funded Commonwealth supported place commencing in Term 3, 2022 and decide to withdraw from 1 or more unit(s) before the census date, you will no longer be eligible for Commonwealth-supported study. Additionally, you will no longer become eligible for the promotion if you transfer from full-time to part-time study for a short course place commencing in Term 3, 2022. If either of these two cases occurs, you will be re-issued a new offer letter for a non-Commonwealth supported place in the course and be subject to IMC’s regular domestic tuition fees.
Please note that following a withdrawal from a unit(s), any re-enrolment commencing in Term 1, 2023 or beyond will be outside of the promotional period of the fully-funded short course promotion and will incur IMC’s regular tuition costs for the course in question.

1.14 Can I take a Leave of Absence from my studies?

Leave of Absence is not available for students enrolled in a fully-funded Commonwealth supported short course place commencing in Term 3, 2022.

1.15 Can I defer my studies?

1.16 Can I study fully-funded short courses on a part-time basis?

To be eligible for a fully-funded Commonwealth supported short course place commencing in Term 3, 2022, you must study full-time (4 subjects).

1.17 I am Australian, but my previous academic documents are from overseas. Can I waive my English requirements?

Meeting English language requirements is one of the key requirements for entry into our programs. If your overseas qualification is not from an English-speaking country, you are still required to follow the conditions imposed upon international students that are outlined in the English proficiency requirements.
To learn more, please see the English language requirements outlined on our website.

1.18 What do you mean by certified copies of original documents? Can I just send the documents via email?

You can send the documents by email but these documents are required to have a signature by a Justice of Peace or a person who is authorised as a witness for statutory declarations under Statutory Declarations Regulations 1993, who has witnessed the original document.
For more information, please visit: https://www.education.gov.au/guidelines-certification-documents
If you cannot obtain a signature, you can physically bring the original documents to IMC and we can certify the documents for you.

1.19 When is the last day to submit an application for a fully-funded short course?

Please check our key dates page.
The ‘enrolment deadline’ is the last day that you can enrol for a particular term. The ‘census date’ is the last day that enrolled students can make changes to their study program without incurring any penalties.

1.20 How can I apply to get my academic transcript?

Please send an email to myrecords@imc.edu.au with your name and student number.

1.21 Can I ask my friend to collect my academic transcript or certificate for me?

Yes, but you are required to send a consent letter to myrecords@imc.edu.au. The letter must include your signature and the nominated person’s full details. The nominated person is required to prove their identity when collecting your confidential documents.

1.22 If I am an existing student at IMC currently enrolled in a course, can I enrol in one of the fully-funded short courses?

No, students are not allowed to enrol in more than one active award course.

1.23 Can I undertake two fully-funded courses sequentially (in different terms)?

Yes, as long as the enrolment pattern is in accordance with the Terms and Conditions of the offer (and as explained in question 1.7 above).

1.24 Are the short courses considered foundation courses? Or is previous/prerequisite knowledge required?

The admission criteria for the short courses are explained above in question 1.8. Aside from the criteria, no previous knowledge is required.

1.25 Can I apply for a scholarship alongside my application for a place in a fully-funded short course?

No, the fully-funded short course promotion cannot be combined with any other promotion or scholarship offered by IMC.

1.26 Can the short courses lead to further study?

Upon completion of an undergraduate certificate, students may choose to continue their study with a diploma or bachelor’s course at IMC. Similarly, completion of a graduate certificate provides a pathway into a graduate diploma or master’s course at IMC. Students will receive 24 credit points of advanced standing into the subsequent degree and exemption from equivalent units.
For information on the various articulation pathways available to students enrolled in the short courses included in this promotion, please see the articulation summary tables included in the Term and Conditions for this offer.

FINANCIAL FAQ

2.1 Who pays for a fully-funded Commonwealth supported place?

When you successfully enrol in the fully-funded short course promotion, you will receive Commonwealth assistance for part of your tuition. This means that the Commonwealth will contribute to the cost of your tuition.
For the part of your tuition which is not covered by Commonwealth assistance, you would normally be required to pay a student contribution amount. IMC is waiving the student contribution amount and enrolment fee (ordinarily $100) for the duration of the fully-funded short courses offer.
This means that if you successfully enrol in a fully-funded Commonwealth supported place, you will not pay any tuition or enrolment cost unless you need to re-enrol in 2023 due to a failed grade or if you are no longer eligible for the promotion due to transferring from a full-time to part-time study for a short course place commencing in Term 3, 2022 (see below).

2.2 I enrolled in a fully-funded Commonwealth supported place in a Graduate Certificate in 2022. Am I liable for any tuition fees if I need to re-enrol in 2023 due to a failed grade?

If you receive a failed grade for a unit in a fully-funded short course in 2022 and need to re-enrol in a unit outside of the promotional period, you will need to pay IMC’s regular domestic tuition fees.

2.3 What is FEE-HELP? Am I eligible for a FEE-HELP loan?

FEE-HELP is a government scheme assisting eligible students to access a loan to help cover all or part of their tuition fees. You may be eligible to apply for FEE-HELP to defer any student contribution cost that you are liable for if you need to re-enrol in 2023 due to a failed unit, or if you no longer become eligible for the promotion due to transferring from full-time to part-time study for a short course place commencing in Term 3, 2022.
Any amount borrowed becomes part of an accumulated HELP debt which you will be required to repay through the tax system once you meet a certain salary threshold.
To be eligible for a FEE-HELP loan, you must:

be an Australian citizen and study at least part of your course in Australia.
be a New Zealand Special Category visa (SCV) holder or permanent humanitarian visa holder and meet the residency requirements - permanent residents can only get FEE-HELP for approved bridging studies
be enrolled in a fee-paying place at a provider that offers FEE-HELP loans.
be enrolled in an eligible course at your provider by the census date.
submit the Request for FEE-HELP loan form (issued by your provider) to your provider by the census date.
have an available HELP balance.
not have undertaken more than 2 years' worth of higher education study in the last 12 months, unless your provider has assessed you as capable of taking on a higher study load.
have a Unique Student Identifier (USI) prior to the first census date to be eligible for FEE-HELP if you are starting a new course in 2022. Applying for a USI is fast and free, and you keep the same USI for life. You can apply for a USI, or check if you already have one, at www.usi.gov.au.
maintain a pass rate of 50 per cent or above to continue to be eligible for FEE-HELP.

Eligibility criteria and legislation around FEE-HELP can change, so see the Study Assist website for full details.

2.4 How do I apply for FEE-HELP?

If you are eligible and would like to apply for FEE-HELP, you will need to:

Read the FEE-HELP information booklet (https://www.studyassist.gov.au/need-more-information/help-publications)
Send your request to fees@imc.edu.au, and complete the Request for FEE-HELP Form (eCAF) after receiving your Passkey before the census date.

2.5 Having successfully enrolled in a fully-funded short course place, what expenses (if any) can I expect?

If you are enrolled in a fully-funded short course place, you will not have to pay any student contribution fees towards your study, unless you need to re-enrol in 2023 due to a failed unit. If you re-enrol in a short course in 2023, you will no longer be eligible for a Commonwealth supported place and be subject to IMC’s regular domestic tuition fees for the course.
If you are enrolled in a fully-funded short course place, IMC will also waive any enrolment fee payable at the commencement of your course subject to the Terms and Conditions of the promotion.
You may be subject to pay for non-tuition fees such as exam re-sit costs, student card replacement costs, testamur replacement costs, and textbook costs.

2.6 Will I have to pay if I withdraw from my course or specific units?

You may apply for withdrawal from your program or 1 or more specific unit(s) before or after the census date. Please be aware that withdrawal post-census may incur an academic penalty and/or financial penalty unless the withdrawal is due to special circumstances. Please refer to our refund policy for further details.

2.7 Can I withdraw from 1 or more units before the census date?

Yes, you can do this by using the Student Portal and there will be no financial penalty.

2.8 Can I withdraw from 1 or more units after the census date?

Yes, you will need to complete an Application for Withdrawal of Course/Units Form and send it to the Academic Office (as@imc.edu.au). The withdrawn unit(s) will be regarded as incomplete and the grade(s) will be recorded as ‘Fail Withdrawal’ or ‘Withdrawal’ on your transcript. Please be advised students are financially liable for the associated tuition fees unless the withdrawal was due to special circumstances. For a fully-funded CSP student, because the course is fully funded, we will not seek extra payment (or student contributions) from the student for a late withdrawal.

2.9 Can I withdraw from the course before the census date?

Yes, you will need to complete an Application for Withdrawal of Course/Units Form and send it to the Academic Office (as@imc.edu.au). There will be no financial penalty if you withdraw before the census date.

2.10 Can I withdraw from the course after the census date?

Yes, please complete an Application for Withdrawal of Course/Units Form and send it to Student Services (studentservices@imc.edu.au). Please be advised students are financially liable for the associated tuition fees unless the withdrawal was due to special circumstances. For a fully-funded CSP student, because the course is fully funded, we will not seek extra payment (or student contributions) from the student for a late withdrawal.
Please also note that following a withdrawal from the program or unit(s), any re-enrolment in Term 1, 2023 or beyond will be outside of the promotional period of the fully-funded short course promotion, and will incur IMC’s regular tuition costs for the course in question. Additionally, you will no longer become eligible for the promotion if you transfer from full-time to part-time study for a short course place commencing in Term 3, 2022 and in this circumstance you will be issued a new offer letter for a regular domestic non-Commonwealth supported place and be subject to IMC’s regular domestic tuition fees.

2.11 What happens to my tuition fees if I defer my studies?

If you have accepted your offer but have not yet commenced your program, you may apply to defer your studies for up to 12 months. Application forms can be found on https://www.imc.edu.au/current-students/student-forms. Applicants are assessed on a case-by-case basis. Applications should be submitted before the census date.
If your application to defer your studies is accepted, all tuition fees will be moved to the next available intake in accordance with IMC’s Student Refund Policy. For example, if you are enrolled in a fully-funded short course place in Term 3, 2022 and successfully apply to defer your studies before the Term 3 census date, your enrolment will be moved to Term 3 2023. As you will no longer be eligible for a fully-funded Commonwealth-supported short course place, your re-enrolment will incur IMC’s regular tuition costs for the course in question.

Pricing

	Commonwealth Supported Place (CSP)
Commencing term	Full-time	Part-time
Term 1, 2022	$0 / unit	$0/unit for all units completed in 2022. Any unit enrolments in Term 1, 2023 or beyond will incur IMC’s regular domestic tuition fees ($2,150 per unit for Graduate Certificates, $1,625 per unit for Undergraduate Certificates).
Term 2, 2022	$0 / unit	$0/unit for all units completed in 2022. Any unit enrolments in Term 1, 2023 or beyond will incur IMC’s regular domestic tuition fees ($2,150 per unit for Graduate Certificates, $1,625 per unit for Undergraduate Certificates).
Term 3, 2022	$0 / unit	Not applicable. Students studying part-time commencing in Term 3, 2022 are ineligible for a Commonwealth supported place.

APPEALS FAQ

3.1 I do not believe that my final result for a unit is correct. How do I apply to view my overall results and/or my final exam paper?

If you believe that an error has been made in respect to the calculation of your grade in your exam paper, please complete the Academic Appeal Application Form (DOCX 38.6KB) and submit it to the Academic Administration Office by the required date for each semester.

3.2 What happens when I submit an Academic Appeal application?

If you have submitted an Appeal Application form, the Academic Office will process your application and reply to you via email.
If you are approved for a paper review, you will need to bring your photo ID (passport, student ID or driver's licence) with you on that day. Each student has 3 minutes to have their paper/s reviewed.
Please note, this review is a check of marks being added up and no changes will be made for the marks being given for each question.
If you have further enquiries, please contact the Academic Office via as@imc.edu.au.

SUPPLEMENTARY AND RESIT EXAMINATIONS

4.1 What is a resit examination? Am I eligible to apply for a resit examination?

A resit exam/assessment is an exam/assessment that you can take to pass the subject when you have failed in the subject.
When a student's final mark is between 40 to 49 and he/she has no incomplete assessments (including the final exam). The student is eligible to apply for the resit exam/assessment.

4.2 What is a supplementary examination? Am I eligible to apply for a supplementary examination?

A supplementary exam is an exam that you can take when you did not attend the original final exam of the subject. Due to unforeseen and unavoidable reasons (which can be proved by the supporting documents such as medical issues or technical issues etc.), a student cannot attend the final exam. The student is eligible to apply for the supplementary exam.

4.3 When will the resit/supplementary examinations be held?

Generally, supplementary and resit exams will be held on the 2nd week following the final exam result release date for each semester. Please keep monitoring Moodle Announcements.

4.4 When will the resit/supplementary examination timetable be available?

The supplementary/resit timetable will be available on Moodle approximately 4 working days after the final exam result release date for each semester.

GENERAL INFORMATION

5.1 When will I have access to the online learning platform?

When your enrolment has been fully processed, you will receive an email containing your login information for the IMC online learning platform within 24-48 hours.

5.2 Where can I get advice about unit enrolments or change of subjects?

For changes to enrolment and course advice, please visit the Academic Office on Level 1, Bay 3 or email as@imc.edu.au.

5.3 How is the course assessed?

Assessment methods are designed to encourage learning, provide feedback and measure achievement of unit learning outcomes. Forms of assessment vary among units and include research reports, projects, essays, group work, presentations, problem-solving and case studies as well as tests, quizzes and examinations. Students may be required to complete assessment tasks alone or in groups to encourage the development of generic skills. Assessments generally require a written submission but may include an oral presentation.

5.4 Is attendance mandatory and will attendance be marked?

In-person attendance requirements are different for each class, but you will need to attend classes to achieve a passing grade. Although attendance itself is not generally marked, different lecturers have different approaches to marking attendance (such as class participation, online quiz, Zoom calls etc.) For further clarification, you can speak to your lecturer for each individual class to get more information.

5.5 Are all units offered every term?

No. This will depend on both the needs of students and lecturers’ availability.

5.6 Where can I find my class timetable?

You can download the latest class timetable from Announcements on Moodle. If you cannot find it, please search the keywords ‘class timetable’.

5.7 Are there any evening classes available?

The timetables for each term are released 2 to 3 weeks before the commencement of the term. Evening classes are not guaranteed to be available.

5.8 Can I borrow a calculator from school?

You are required to bring your own calculator during the teaching and examination periods. However, if you have forgotten to bring a calculator, you may ask the Student Services Office if they have a spare one.

5.9 What should I do if I am sick and cannot get an assignment or exam done on time? Can I apply for special consideration?

If you believe that you may fail to submit your assignment on time, you need to apply for Special Consideration in advance. If you failed to attend an examination due to adverse effects of sickness, you can request Special Consideration within 5 working days from the examination date. Please refer to the relevant section in your unit outline.

5.10 How do I apply for special consideration?

You must complete the Application for Special Consideration Form and IMC’s medical certificate (signed by your GP), or provide other relevant documents. The Special Consideration application should be lodged to Academic Office via email to as@imc.edu.au for the approval of a supplementary examination. Applications regarding midterm exams or late submission of assignments should be lodged with your lecturers. Please note that you must obtain and attach Third Party documentation before submitting the application. Failure to do so may result in the application being rejected. For more information, please visit the Academic Office (Level 1, Bay 3) or contact us via as@imc.edu.au.

5.11 How can I schedule a consultation with my lecturer?

Please refer to the Consultation Times in your unit outlines and make an appointment with your lecturer in advance via email.

5.12 Where can I get help if I experience difficulties in my study or want to improve my grades?

For students who are struggling with their studies or want to improve their grades, your lecturers can be contacted for consultation. Students who require assistance with referencing, grammar, report and essay writing, or other academic skills can book an interview with our English Language and Academic Skills Coordinator via email at learning@imc.edu.au.

5.13 How do I get a library card?

Your student card can be used to borrow books from the IMC library. Both business school and law school students are able to apply for a University of Sydney Community Borrower Library Card to borrow books from the University of Sydney. Please visit the IMC Library on Level 1, Bay 3, or email us via library@imc.edu.au for more application information.

5.14 When are the breaks and/or public holidays?

Please refer to the student calendar on our Key Dates page which includes more information on study vacations and public holidays.

5.15 Where can I download student forms?

Student forms are available on our website.

5.16 What is the Academic Integrity Module (AIM)?

This module introduces the basics of ethical academic practice, and IMC’s values and expectations of correct academic conduct.

The AIM badge:

Once you have successfully completed the AIM, you will be awarded a digital badge. You will retain your AIM badge for the duration of your studies at IMC. The AIM badge is displayed on your Moodle profile page, as well as in the user list within your course Moodle sites, allowing course coordinators to check for badge completion. The badge can be used to demonstrate that you have completed the AIM in any current or future courses at IMC.

CAREER EDGE INFORMATION

6.1 What is the Career Edge Workshop?

Every semester, a dedicated member of our staff organises workshops that will enable you to gain insight into what employers are after and how you can build yourself to be a suitable candidate. In these workshops, we invite industry professionals to dedicate their time and expertise to give you advice and tips on topics that range from resume writing right down to nailing a job interview.

6.2 How do I apply for a Career Edge Virtual Workshop?

The workshop registration information will be posted to the Moodle announcement. If you are interested in these workshops, keep an eye out on Moodle and stay on top of your emails.

6.3 When is the next Career Edge Virtual Workshop taking place?

The next upcoming virtual workshops will be held in early 2023.